IT.SERVICES offers technical support for hybrid seminars, courses or meetings in many seminar rooms and lecture halls.
In recent years, the need for hybrid events has increased significantly. For this reason, numerous seminar rooms and lecture halls on campus have been equipped with additional technology. This enables people who cannot take part in a face-to-face event to still be able to attend digitally. The video conferencing tool Zoom is used for this.
Seminar rooms are not only suitable for lecture situations, but also enable presence participants and Zoom participants to work together due to their structural conditions. Seminar rooms with basic equipment and advanced equipment can be distinguished. Exceptions and technical features are possible.
Seminar rooms with basic equipment have simpler technical equipment for hybrid scenarios. These include a PC, a swiveling webcam, a boundary layer microphone and the zoom client as software. The equipment allows the synchronous participation of people who are not on site. The interaction between face-to-face events and online participants is possible to a limited extent.
In some seminar rooms there is only a USB video audio soundbar. This is a system consisting of a camera, microphone and loudspeaker, which is connected to your laptop via USB. The driver installation is usually automatic. The camera has an auto tracking function.
You can find more information about the equipment in our video or in the room overview:
In the summer of 2023, 15 seminar rooms will be equipped with additional equipment for hybrid scenarios. The completion of all rooms is planned for the winter semester of 2023. Seminar rooms with the new, expanded equipment have a more extensive package of technology for hybrid events:
Two full HD PTZ cameras ensure an optimal picture. One of the two cameras films the audience, the other the speaker. The latter also has a zone tracking function and pans as soon as the speaker moves. This is always visible to Zoom participants. Chalkboard writings can also be followed and written down better. A blue light in the room indicates ongoing camera operation.
The rooms also have two projection screens. A projection surface is located in the front area behind the speaker to display presentations via beamer. The second projection surface (or a monitor) is located at the back of the room and allows the presenter to view the Zoom participants. In this way, messages can be recognized more quickly and active participation in the event is made possible. At the same time, a ceiling microphone picks up the sound in the entire room and filters out background noise. This also ensures communication between the presence participants and the Zoom participants.
The extensive technology is controlled via an internal PC as a conference PC and a touch panel for operating the technology. An HDMI, VGA, USB and jack audio connection are also available. Your own laptop can be used parallel to the presentation.
You can find more information about the equipment in the room overview. Note: Three other rooms in the room overview only have parts of the extended equipment.
The picture gallery shows a typical seminar room with extended equipment.
Due to their structural characteristics, lecture halls with hybrid equipment are less suitable for working together than seminar rooms. The presence participants are not picked up by a microphone and cannot be heard by the Zoom participants. Lecture halls are therefore particularly suitable for lecture situations in which the participants follow the speaker. Some lecture halls also have the option of lecture capture.
Here, too, a distinction can be made between lecture halls with basic equipment and advanced equipment. Exceptions and technical features are possible.
Lecture halls with basic equipment have a PC as a conference PC, a webcam and various types of microphones (boundary area, gooseneck or radio microphone).
Some lecture halls only have a USB video/audio soundbar. This is a system consisting of a camera, microphone and loudspeaker, which is connected to your laptop via USB. The driver installation is usually automatic. The camera has an auto tracking function.
Further information on the equipment can be found in the lecture hall overview:
Lecture halls with basic equipment have a PC as a conference PC, a webcam and various types of microphones (boundary area, gooseneck or radio microphone).
Some lecture halls only have a USB video/audio soundbar. This is a system consisting of a camera, microphone and loudspeaker, which is connected to your laptop via USB. The driver installation is usually automatic. The camera has an auto tracking function.
Further information on the equipment can be found in the lecture hall overview:
As part of the 100-room program, centrally managed and bookable seminar rooms were equipped with the conference technology. For equipment in other rooms, please contact IT.SERVICES lecture hall media technology.
If you need methodical didactic support for the implementation of hybrid scenarios, please contact the eLearning area of the Center for Science Didactics.
Yes, as described in the instructions, you can use your own computer additionally or exclusively.
For data protection reasons, it is not possible to record Zoom meetings with the computers in the seminar rooms and lecture halls. For this you need an additional computer (e.g. your own notebook) that takes part in the meeting.
If you are interested in a conventional lecture recording, you will find all information on our website for event recording with RUBcast/Lecture Capture.
The rooms can be booked via the central lecture hall allocation. The rooms equipped with conference technology can be found in the room overview. Before making an inquiry to the lecture hall allocation, please check whether the room you have already booked is already equipped. Otherwise, the lecture hall allocation will help you with a rebooking.ture hall allocation will help you with a rebooking.
Currently we offer trainings for seminar rooms with the new extended equipment. If you are interested, please send an e-mail to hmt-projekte@ruhr-uni-bochum.de. Your dean's office will then be informed about possible training dates.
On our website about Zoom you will find important information about the use of Zoom. Our video instructions explain how to create a Zoom meeting, how to use the Zoom client in practice and the technology required for a hybrid course.
The lecture hall AV & Support Team is available for your inquiries. Please note our instructions when preparing for your course and feel free to contact us for on-site instruction options.
Servicecenter IA E0 Raum 95/150
Hotline Lecture Hall AV & Support: +49 (0)234 32- 21790
E-Mail: its-helpdesk@ruhr-uni-bochum.de
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Last update: Mar 26, 2024